Installation & Training

HAPASIS is available on both modes– Online as well as Offline. Both modes have all the modules and features. No charges for installation and training. Total required training shall be given to all users (staff members) and a minimum of three ICT teachers (or teachers ready and available) to manage the system as administrators with one of them acting as the supper admin. Location, hours and dates of upcoming training shall be arranged by the school at their own convenience. Also a step by step user manual shall be given to all users.

Our Prices and Packages

Schools have the option to purchase the software out right and install it on their own severs or PC, but will have to purchase SMS credits from us separately to use the SMS features of the software and also pay for any support they will need from us beyond the initial configuration.

A second purchasing option which most schools prefer is to subscribe to our cloud hosting service where we host the software on our server and parents pay ¢3.00 per student per term; this shifts the costs from the school authorities to the parents. Parents consider the fact that due to unreliable postal system, over 80% of them do not receive their ward’s end of term report cards, thus, paying ¢3.00 enables them to access the reports, check school fees payment and balances online as well as receive SMS notification and SMS summary of reports on their cell phones.

See all our prices and packages below:

A.   Outright Purchase (Online hosting— using our cloud hosting)

  1. One time cost ¢9,000.00 for SHS & ¢6,000.00  for BASIC Schools
  2. One year free support and maintenance
  3. Annual Cedi equivalent of $300.00 for support and maintenance
  4. Free Website design and hosting

B.  Subscription-B

  1. Agreed amount ¢3.00 per student per term to access the software online
  2. No renewal fee
  3. Free support and maintenance
  4. Free Website design and hosting
  5. Can send unlimited SMS per student per term

C.  Subscription-C

  1. Agreed amount ¢2.50 per student per term to access the software online
  2. One year free support and maintenance
  3. Free Website design and hosting
  4. Can send 10 SMS per student per term

D.  Subscription-D

  1. Agreed amount ¢2.00 per student per term to access the software online
  2. No renewal fee
  3. Can send 5 SMS per student per term

E.  Subscription-E

  1. Agreed amount ¢1.00 per student per term to access the software online
  2. No renewal fee
  3. No SMS

 

Note: If you choose a package without SMS

You will have to purchase SMS credits from us in order to enjoy all the SMS services mentioned.

Cost of 1-SMS is 0.04 pesewas (1-SMS consist of 160 characters, 2-SMS consist of 180 characters,…. etc)

This means if you want to send 1000 SMS you will need 1000 * 0.04  = GH¢ 40.00

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HapaSIS Versions

The software is built using the PHP programming language and can be installed online, on a school’s internal server or on a single PC. It has been designed specifically for schools in the West Africa sub-region that are within the West Africa Examinations Council (WAEC) Zone.

Hapasis School Information System Capabilities

  • Students Admission
  • Fee Management (Fee collection & Billing)
  • Examination Management (Grading, Assessment & Reports)
  • Text messages & Alerts (send PTA meetings, Students reports via sms

HapaSIS 0.1


  • Released 26 July 2012

This was the very first version of HapaSIS, and represented a great deal of work in improving the Opensis codebase.

Features


  • Grading: We changed the grading scale to fit that of the West Africa Examinations Council.
  • Comments: Changed the Commenting process to be include Conduct’, ‘Interest’ and ‘Attitude ‘and  ‘Form Master or Mistress’
  • Report Card: Made changes to the default report card to include Term/Semester end date, Head teacher signature and other student information.

System Support And Upgrades

We provide full system support, maintenance and upgrades for all our softwares. HAPASIS clients can choose from a wide array of the services and support that have set the standard for our industry. More than 50 training days a year, a large and experienced support team — all ensure your ability to reach the full potential of the technologies we’ve created for you.

Accessibility

HAPASIS offers integration both in devices and design. Whether you access HAPASIS from your desktop, the web or your iPad®, iPhone® or iPod Touch®, you’re using a powerful solution with the right technology for each device — so you can use your computer, tablet or smart phone just the way it was designed to be used.

Why Use School information Software

Effective school information software enables school administrators to easily access and manages records of staff and students. Provide quick and effective access to both detailed and summarized data of all the students and staff. Decrease paper work to great extent making the process cost effective. Assist students, parents and staff to get immediate feedback and up to date records of their academic progress for the entire period of their study and beyond when the need arise

Why Use HapaSIS School Information System

Hapasis School Information System provides a simple interface for maintenance of student information. It can be used by educational institutes or colleges to maintain the records of students easily. The creation and management of accurate, up-to-date information regarding a students’ academic career is critically important in schools as well as colleges.

The School Information System is designed using the latest technology, to automate a school’s operations such as Student Admission Management, Fee Management (Fee Billing), Examination Management (Grading & Reports), Attendance Management, and Staff Records & Profiles Management. This system is marked by number of features such as news and events, school calendar, profile search, text messages & internal notifications, etc.

It tracks all the details of a student from the day one to the end of the course which can be used for all reporting purpose, tracking of attendance, progress in the course, completed terms records, exam details, class test, project or any other assignment details, end of term exam result and all these will be available through a secure, online interface embedded in the school’s website (if available). It also have faculty details, batch execution details, students’ details in all aspects, the various academic notifications to the staff and students updated by the school administration. It also facilitate you to explore all the activities happening in the school, Different reports and Queries can be generated based on vast options related to students, batch, course, faculty, exams, term, certification and even for the entire school.

The subsequent paragraphs explain the advantages of our education management system to specific entities in an educational institution.

Advantages Of Using HapaSIS

The subsequent paragraphs explain the advantages of our education management system to specific entities in an educational institution.

  1. Advantages to Teachers

This school information system software offers several benefits to teachers such as

  • Computerised management of marks and grades
  • Efficient and effective interaction with parents
  • Access to a forum common to students and parents
  • Access to own and students’ attendance
  • Better organisation of school activities

 

  1. Advantages to Students

Students gain the most from HapaSIS – School Information System. Some key benefits for students are:

  • Students can login and check their results online
  • Enhanced interaction with teachers, parents and peers
  • Access to attendance, schedules, marks, grades and examination schedule
  • Online access to your current and previous examination and billing reports
  • Freedom to browse through your current and previous examination records
  • Prior information about school events and holidays

 

  1. Advantages to Parents

Parents too stand to gain from HapaSIS’s school information software. Some of the advantages of this school software for parents are:

  • Parents can login and check their wards results online
  • Frequent interaction with teachers
  • Active participation in school activities
  • Reliable update on child’s attendance, progress report and fee payment.
  • Prior information about school events and holidays
  • Regular and prompt availability of school updates through discussion forums, and messaging system

 

  1. Advantages to School Administration

Our school information system software has something for everyone related directly or indirectly to a school. Some of the key advantages to schools and educational institutions are as follows:

  • Easy performance monitoring of individual modules leading to uncomplicated error detection
  • Automated and quick report generation along with process turnaround time
  • Centralised data repository for trouble-free data access
  • Authenticated profile dependent access to data
  • User friendly interface requiring minimal learning and IT skills
  • High level data security
  • Design for unproblematic scalability
  • Elimination of people-dependent processes
  • Minimal data redundancy

 

  1. Advantages to Management

School administrative staff can reap several benefits from HapaSIS – School Information System, some of which are as follows:

  • Multiple campus management
  • Effective communication between teachers, parents and students
  • Creation of school’s tech savvy image
  • Complete automation of all operations
  • Centrally stored information with zero redundancy
  • Best possible resource optimisation
  • Availability of microscopic as well as macroscopic views
  • Cost-effective one point solution for total school management

 

  1. Strategic Advantages

HapaSIS – School Information System is a powerful online school information software that can provide several strategic advantages to your school

  • Total Operational Automation
  • More Time to focus on Strategic Tasks
  • Multiple Campus Management
  • One-Time Fee Of the System
  • Anywhere Availability – Internet or Intranet
  • Scalable, Customizable and Supports Multiple Languages.
  • User friendly interface requiring minimal learning and IT skills

Features Of HapaSIS School Information System

This School Information System is available on both modes– Online as well as Offline. Both modes have all the modules and features. Listed below are the attractive modules & Features:
A.  Student Management system:

Using HAPASIS, you can add or delete students, add student’s personal information such as:

  1. Creation of different exams (class test, assignments, end of term exam)
  2. Keep record of students examination results
  3. Comparison of student’s performance in different examinations
  4. Report Cards
  5. Term examination Summary
  6. Class Performance Report (subject wise & exam wise)
  7. Course Reports (Comparison of student’s performance in different exam)
  8. Transcripts
  9. Cumulative Average Reports

B.  Examination Management (Grading & Reports):

  1. Creation of different exams (class test, assignments, end of term exam)
  2. Keep record of students examination results
  3. Comparison of student’s performance in different examinations
  4. Report Cards
  5. Term examination Summary
  6. Transcripts
  7. Cumulative Average Report
  8. Advanced Cumulative Average Report
  9. Class Performance Report (subject wise, class wise & exam wise)
  10. Course Reports (Comparison of student’s performance in different exam)

C.  SMS Module — (text messages & alerts)

Our SMS module is a web based solution to communicate campus information of a student to his/her guardian/parents. With the use of this system parents will be in touch with the school regarding every activity of their wards. The school also has the facility to communicate with its staff whenever they want. Parents get notify for each and every achievement.

Here is the list of messages which can be sent through our Student Information System to the guardians of the learner as well as staff members.

  1. Staff Meeting Messages
  2. PTA Messages
  3. Midterm/Vacation Messages
  4. Messages of Exam Result Declaration
  5. Student’s performance Messages
  6. Students’ presence/absence Messages
  7. Fee Notification Messages
  8. Emergency Holiday Announcement Messages

D.  Fee management system (Billing):

Fee module is specifically made for student’s fee billing, providing school/colleges with powerful feature for both private and public institutions. Designed for ease-of-use and flexibility, the fee module will save your staff an enormous amount of time in collection, data entry and financial record keeping. It efficiently tracks the details of your past, future, and current fee receipts. Below are the attractive features of this module:

  1. Student Bills creation for different levels & Class
  2. User Defined Fee types (e.g. admission fee, PTA dues, Boarding fees, etc)
  3. Different fees to old students and new students
  4. Different Fee groups for different classes & levels
  5. Flexible fee structure ( one-time fee, refundable fee, yearly & monthly fee)
  6. Student wise & Class wise assign fee to different heads
  7. Flexibility in fee collection
  8. Different types of fee receipts
  9. Fast data entry and receipt printing
  10. Fee concession/waiver facility for different heads
  11. Prints unlimited customized reports.
  12. Fee record (received fee, pending fee)
  13. Fee defaulters (debtors list)
  14. Head wise reports for fee collection
  15. Class wise fee due report
  16. Dynamic reporting through list view
  17. Students outstanding fee and fee refunds reports
  18. Student fee ledgers
  19. Fee due slips
  20. Accounting Integration
  21. Level security.
  22. Fee collection for next session (term)
  23. Refundable Fee can be managed even after Years
  24. Automatic calculation of concessions applicable