SMS

1.0 SMS

1.1 Settings

This page allows you to setup connection between your hapasis installation and our SMS platform. For you to fully enjoy the SMS module you are required to complete this configuration. If you already have SMS account with Hapaweb, enter you details such as your “Username”, “Password” and “Phone number” to enjoy the SMS module.

Note: Please contact Hapaweb Solutions (www.hapaweb.com) If you do not have a username and password.

To Configure you SMS Settings

  1. Go to SMS –> Settings
  2. Enter your Username and Password
  3. Enter your mobile number
  4. Click on “Save” button

SMS settings

 

Sending SMS using Hapasis

A. You can send messages to:

  1. Just one person – using the Single SMS feature
  2. To a large number of people – using the Bluk SMS feature
  3. To a group of people in the address book (Parents, Staff members)- using the Bulk Parent, Bulk Staff and Results SMS feature

B. The Bulk SMS feature allows you:

  1. To send the same message to a larger number of people or
  2.  To a personalised messages such as students results to parents

 

1.2 How to Send Single SMS

  1. Go to SMS –> Single SMS
  2. In the Number field (see red arrow) enter the cell phone number of the recipient, it should be in this format 233201713002
  3. In the Sender field (see yellow arrow) enter the ID you want the recipient to see, for example, I will enter ‘HAPASIS’ if I am sending messages to HAPASIS clients.
  4. Please note that: the ID you enter should not be more that 11 characters if it is only alphabets or a mixture of alphabets and numbers. You can also enter a phone number in the format 233201713002; although this is more than 11 characters, it will work
  5. From the Selected Message Type, select Text – see green arrow
  6. In the Message area, enter the message you want to send – see orange arrow
  7.  The Characters area (see blue arrow) show the number of character used in your message. 160 characters form 1 SMS message. If you go beyond 160 characters, you will be notified that you are sending 2 messages, beyond 320 character is 2 messages and so on
  8. Click on the Send button (see black arrow) to send the message

Single SMS

 

1.2 How to Send Bulk SMS

  1. Go to SMS –> Bulk SMS
  2. First you need to prepare your numbers using a notepad file (recommend) or a CSV file
  3.  For Notepad, enter each recipients numbers on one line per number as shown in the image below
  4. For csv, enter each recipients numbers on one row per number as shown
    in the image below

Note pad--sms

 

Excel -- sms

  1. Under Message type – see red arrow, select Text
  2. Click on “Choose file” button – see blue arrow
  3. A new window appears, find your saved notepad or CSV file that has the list of
    numbers
  4. In the Sender area – see brown arrow, type the name you want the message to go
    with, this should be up to 11 characters
  5. In the Message – see green arrow, type your message
    The number of characters you have typed will be counted at the
    Character area. If the number of characters exceed 160, the message will
    become 2 message and will take two units of your balance
  6. Click on the Send button to send the message – see black arrow
  7. When the message are sent you should see the success message
  8. Depending on amount of numbers you have it will take a few minutes for the
    messages to be sent

Bulk SMS

 

1.3 How to Send Bulk Student SMS

This facility is use to send Bulk SMS to students. Students Phone numbers are taken from their address book in Hapasis.

Note: This facility may not be applicable in your school community.

  1. Go to SMS –> Bulk Student SMS
  2. Select/Tick the appropriate classes/forms you want to send the message to
  3. Click on “Send SMS to students in the selected classes” button
  4. In the next screen you will see the students name, class/form, phone number
  5. Here you can deselect a student from the list (example if that student doesn’t have phone number)
  6. Click on “Send SMS to selected students” button
  7. In the next screen, you are given the SMS interface to compose your message
  8. From the Selected Message Type, select “Text”– see green arrow
  9. In the Sender field (see yellow arrow) enter the ID you want the recipient to see, for example, I will enter ‘HAPASIS’ if I am sending messages to HAPASIS clients.
  10. Please note that: the ID you enter should not be more that 11 characters if it is only alphabets or a mixture of alphabets and numbers. You can also enter a phone number in the format 233201713002; although this is more than 11 characters, it will work
  11. In the Message area, enter the message you want to send – see orange arrow
  12.  The Characters area (see blue arrow) show the number of character used in your message. 160 characters form 1 SMS message. If you go beyond 160 characters, you will be notified that you are sending 2 messages, beyond 320 character is 2 messages and so on
  13. Click on the Send button (see black arrow) to send the message

Student bulk sms

 

1.4 How to Send Bulk Parent SMS

  1. Go to SMS –> Bulk Parent SMS
  2. Select/Tick the appropriate classes/forms you want to send the message to
  3. Click on “Send SMS to students in the selected classes” button
  4. In the next screen you will see the students name, class/form, phone number
  5. Here you can deselect a student from the list (example if that student doesn’t have phone number)
  6. Click on “Send SMS to selected students” button
  7. In the next screen, you are given the SMS interface to compose your message
  8. From the Select Message Type, select “Text”– see green arrow
  9. In the Sender field (see yellow arrow) enter the ID you want the recipient to see, for example, I will enter ‘HAPASIS’ if I am sending messages to HAPASIS clients.
  10. Please note that: the ID you enter should not be more that 11 characters if it is only alphabets or a mixture of alphabets and numbers. You can also enter a phone number in the format 233201713002; although this is more than 11 characters, it will work
  11. In the Message area, enter the message you want to send – see orange arrow
  12.  The Characters area (see blue arrow) show the number of character used in your message. 160 characters form 1 SMS message. If you go beyond 160 characters, you will be notified that you are sending 2 messages, beyond 320 character is 2 messages and so on
  13. Click on the Send button (see black arrow) to send the message

Bulk Parent SMS

1.5 How to Send Bulk Staff SMS

  1. Go to SMS –> Bulk Staff SMS
  2. Select/Tick Staff members you want to send the message to
  3. Click on “Send SMS to selected staff ” button
  4. In the next screen, you are given the SMS interface to compose your message
  5. From the Select Message Type, select “Text”– see green arrow
  6. In the Sender field (see yellow arrow) enter the ID you want the recipient to see, for example, I will enter ‘HAPASIS’ if I am sending messages to HAPASIS clients.
  7. Please note that: the ID you enter should not be more that 11 characters if it is only alphabets or a mixture of alphabets and numbers. You can also enter a phone number in the format 233201713002; although this is more than 11 characters, it will work
  8. In the Message area, enter the message you want to send – see orange arrow
  9.  The Characters area (see blue arrow) show the number of character used in your message. 160 characters form 1 SMS message. If you go beyond 160 characters, you will be notified that you are sending 2 messages, beyond 320 character is 2 messages and so on
  10. Click on the Send button (see black arrow) to send the message

Bulk Staff SMS

1.6 How to Send Results SMS

This facility is use to send students summary results to parents. Parents Phone numbers are taken from their wards address book in Hapasis.

  1. Go to SMS –> Results SMS
  2. Select/Tick the appropriate classes/forms you want to send their summary results
  3. Click on “Send Result SMS to selected students Parents” button
  4. In the next screen,  enter the ID you want the recipient to see, for example, I will enter ‘HAPASIS’ if I am sending messages to HAPASIS clients.
  5. Click on the Send button (see black arrow) to send the message

Results SMS

1.7 Reports

SMS Report

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